Company: IMG Artists
Position: Office Coordinator
Industry: Performing Arts / Management
Location: New York (Midtown, hybrid)
Employment Type: Part-Time (3 days per week)
Salary: $30,000 – $37,500 per year
Email: jobs@imgartists.com
Role Summary
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Serve as main office contact for building services, suppliers, and senior managers
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Coordinate meeting spaces, guest access, and office upkeep
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Support travel, events, onboarding, and a variety of administrative projects
Key Responsibilities
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Act as primary contact for landlord, building services, and external suppliers
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Manage meeting space scheduling and guest access procedures
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Provide administrative support to senior managers including travel booking and expense submission
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Procure office/kitchen supplies and track related budgets
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Coordinate IT issues with consultants and assist with equipment setup
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Support onboarding/offboarding and benefits administration tasks
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Assist with event planning and execution including summer and holiday parties
Required Qualifications
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Proven office management or administrative experience, ideally 2+ years
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Strong organizational skills and attention to detail
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Proficiency with Microsoft Office and Excel
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Excellent written and verbal English communication
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Ability to prioritize, multitask, and work with confidentiality
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Eligibility to work in the USA
Nice-to-Have
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Experience coordinating travel and expense reporting
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Familiarity with onboarding, HR compliance, or benefits administration
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Comfortable supporting occasional projects, audits, and process improvements
Schedule & Compensation
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Part-time, on-site 3 days/week (24 hours) in Midtown Manhattan
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Salary band: $30,000 – $37,500 per year depending on experience
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Flexible schedule and hybrid workplace arrangements as described by employer
How to Apply
Send your resume and cover letter to jobs@imgartists.com with subject line “Office Coordinator NY”
