Environmental Watershed Program Support Assistant Role

Company: Skagit Watershed Council

Position: Program Assistant

Industry: Environmental Conservation / Nonprofit

Location: Mount Vernon, WA 98273, United States (Hybrid – Remote + Office)

Employment Type: Part-time

Salary: From $26.77 per hour

Email: council@skagitwatershed.org

Benefits:

• Health insurance
• Paid time off
• Flexible schedule
• Retirement plan (Simple IRA with 3% matching)
• Annual healthcare stipend of $3K

Meeting & Event Coordination:

• Provide administrative coordination for council and committee meetings
• Prepare meeting agendas, documents, and materials
• Record and distribute meeting minutes
• Coordinate logistics for events such as the Annual Lunch and quarterly member meetings
• Support scheduling and follow-up for board and committee meetings

Membership & Communication Support:

• Maintain membership records and update participation details
• Assist with member communications and outreach activities
• Provide support to members, partners, and public inquiries
• Maintain contact databases and email distribution lists

Financial & Grant Administration:

• Assist with grant billing, invoicing, and expense documentation
• Support budget tracking and financial reporting processes
• Coordinate documentation with accounting contractors and vendors

Administrative & Office Management:

• Manage office supplies, equipment, and workspace organization
• Maintain organizational calendar and meeting schedules
• Organize and maintain digital and physical organizational records
• Support documentation of organizational history and archives
• Assist the Executive Director with assigned administrative projects

Required Qualifications:

• Minimum 3 years of administrative support experience
• Strong organizational and communication skills
• Experience managing records, meeting materials, and documentation
• Proficiency with Microsoft Office tools including Microsoft Teams
• Valid driver’s license and access to a personal insured vehicle

Preferred Qualifications:

• Familiarity with Skagit watershed or salmon recovery programs
• Basic bookkeeping experience
• Bachelor’s degree in natural resources or related field

Work Environment:

• Hybrid work arrangement based in Mount Vernon, Washington
• Office location: 815 Cleveland Avenue, Suite 201, Mount Vernon
• Some meetings held across Skagit County
• Flexible remote work possible for certain tasks

How to Apply:

Send your resume, letter of interest, and 3 professional references to council@skagitwatershed.org (please confirm receipt).

Application Deadline:
Open until filled – first review begins March 30, 2026.